The UCLA Image Repository allows storage and retrieval of images on the web for use by faculty, staff, and students. The images may be downloaded, but use is restricted to instruction and research within the UCLA community.

The Repository is easy to use as a single image viewer, a slide carousel, or a light box. In addition, images selected in a viewing session can be annotated and saved in a personal directory, or Virtual Collection.

To begin a new search, retrieve your last search, view images that you have saved in the Light Box, or clear your saved images, use the Menu Bar at the top of the screen.

[ new search ]	Reset all forms and begin a new search. The results of your previous search will be lost.
[ last search ]	Return to the results of your last search.
[ view lightbox ]	Shows all images saved during the current session.
[ clear lightbox ]	Removes all images saved during the current session.

   Click Add to Lightbox on any image to save it in the Lightbox. These images will be saved until you end your session. For help on saving images and notes across sessions, see Virtual Collections.

A keyword search retrieves text from image titles, project titles, dates, descriptive notes, subjects, and locations of built works. To combine your search with the work of a particular architect, select a name from the drop-down menu below, or type a letter - the list will jump to a match on the first character. The default setting is "All".

Example: keyword "door" will retrieve all records that have that term in title; a search for "door" with Viollet-le-Duc selected will retrieve only doors designed by that architect.

Click on Search to launch the query, or Reset to clear the terms.

Simple keyword search options include:

Single terms:	window, door, renaissance, view, diagram, Malibu, Vienna.
Phrase:	Los Angeles, Long Island Duckling, Notre Dame Cathedral, Baptistery of San Giovanni, art nouveau.
Combined terms	"view and cathedral", "IBM and geometry" will retrieve records in which both terms are present. "fresco or painting", "diagram or plan" will retrieve records in which either term is present. "view and fresco or church" will retrieve records containing either the first two terms or the last.
Truncated terms	Use % as a wild card. For example: "section%" will retrieve "section", "sections", and "sectional". "%wood" will retrieve "wood", "plywood", and "Hollywood".

All creators whose work is represented in the database appear in the browsable list. Select a name, or type a letter to jump to the corresponding position in the list.

Subjects also appear in a browsable list. These terms are drawn from a structured vocabulary, the Art & Architecture Thesaurus, and applied to both projects and individual images. Most images have been assigned subjects, and may have more than one. Subjects appear on the full record, visible when the "medium-size" image is displayed.

All occurrences of like subjects are linked. If an image displays the subject "dwellings," clicking on the subject will display all dwellings in the database.

Images retrieved by a search are displayed as "thumbnails" with their titles and the title of the project. Click on an image to display it. All information about this image will appear. Click again to enlarge to full size. This action will launch another browser window containing the image only. The browser window may be resized to show all, or a portion of the image.

Any number of images can be shown on the desktop in separate browser windows at full size. To display multiple images, simply click on them. The number of images that you can display on your desktop at any one time will depend on your computer's memory resources.

Projects

Images of built works, and also images that belong to coherent groups such as design commissions, are organized in projects with formal titles.

When an image is part of a project, the project title is displayed on the search results beneath the image title. Click on the project title to see all works in that project.

Saving
Images

 

To select and save an image, click Add to Lightbox when this option appears on either the results page or the medium image display. The selected image will then be stored in the lightbox. To see all images that you have chosen to store during your session, click on
[ view lightbox ] on the menu bar. To remove any image from the lightbox, click Remove from Lightbox. To clear the entire contents of the lightbox, click [ clear lightbox ] on the menu bar.

Any image saved in the Lightbox can be enlarged to medium or full size by clicking on the image. To navigate between these displays and the Lightbox thumbnail view, use your browser's back button.

Virtual Collections make the image repository more useful by offering an open, dynamic application in which users can create, store, and change collections of images. The Lightbox offers a single, personal, temporary saved search; Virtual Collections allow users to store the contents of the Lightbox in multiple containers with names of their own choosing, with notes on particular records, in persistent sessions.

Saving a Virtual Collection

To save a Virtual Collection, add selected images to the Lightbox, press [ view Lightbox ] on the menu bar. Use the command "Save Virtual Collection" to save the contents of the Lightbox with a collection title and creator name. To update a Virtual Collection use the command "Update Virtual Collection" on an unlocked open collection

Annotating Records in a Virtual Collection

To annotate a record in the Virtual Collection, click on Full Record. The record will be displayed in a separate browser window and a note can be added to the text field. Close the window to store the note, which will then appear in the Virtual Collection records. The note may be edited by repeating the process. The stored note is refreshed when the window is closed and the Collection is re-launched.

Locking

By default, all Virtual Collections are currently saved "unlocked," and can be expired at intervals based on a date stamp. Any user may change an unlocked collection. Technical administrators working with researchers can lock collections, which can then be saved indefinitely, and cannot be changed by users.